Registration

The following author’s registration policy applies (not applicable for workshop only registrations).

• At least one author per accepted paper must register and pay a Full Rate registration fee.
• A single Full Rate registration covers up to three papers in which the registrant appears in the authors list.
• An IEEE or Information Theory Society Life member registration covers a single (one) paper in which the registrant appears in the authors list.

Please note: At least one author per accepted paper must be registered by April 30, 2025. As described in the submission guidelines, ISIT 2025 requires that all papers be presented in person during the conference.

Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper at the conference. If a paper is not presented at the conference, the paper will not be published by IEEE on IEEE Xplore® or other public access forums, but these papers will be distributed to conference attendees as conference proceedings and the copyright of these papers will belong to IEEE.

The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chairs of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows. To make such a request, please fill out the Substitution Request Form no later than June 7, 2025.

Authors who anticipate an inability to travel to the conference because of a government-imposed travel restriction must notify the Technical Program Chairs of the conference with proof of their restriction. Each case will be individually reviewed, and options will be explored depending on conference resources.

Invitation Letters

Authors can request an invitation letter during the registration for obtaining a US visa. The letters will only be issued to those who have completed registration, payment and uploaded the final manuscript. The letters will be issued in a few days after the registration.

Non-authors can request an invitation letter during the registration for obtaining US visa. Visa letters for non-authors will only be issued to registered participants who have paid in full their registration fee. The letters will be issued in a few days after the registration.

Workshops

Registration Fees

All rates are listed in US Dollars, the charge will be in US Dollars. You may want to use a currency converter such as this one.

Workshops registrations are included in the full and reduced rates for the symposium.

The total number of registrations (excluding workshop only registrations) for ISIT2025 will be capped at 1000.

• Membership rates: The membership status must be confirmed with a valid membership number given at the time of registration. In case of an incorrect membership status, the full non-member registration fees will apply.

• Tutorial registration fees include: Chosen Tutorial(s) on Sunday, June 22, as per the rate selected (morning and/or afternoon tutorials), will include coffee break(s), lunch, and the Sunday reception. When registering for the tutorial(s), you will be requested to indicate which tutorial(s) you plan to attend in the morning and/or afternoon. You will have access only to the tutorial(s) you have registered for.

• Badge distribution policy: Badges will be handed out to non-attendees only with appropriate authorization by the conference attendee or presenter.

• Payment methods: Credit card only. Please be aware that 3D Secure (3DS) authentication will be required during payments. Please ensure that the credit card you use supports 3DS authentication to avoid payment issues.

• Cancellation and refund policy: Before May 31, 2025, a processing fee of $50 US Dollars will be charged; No Refunds will be given after May 31, 2025. All cancellation and refund requests must be made by email to [email protected] (received by May 31, 2025).